Society of
Children's Book Writers
and Illustrators

North TX SCBWI Fall Retreat

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Date(s) - 10/04/2019 - 10/06/2019
12:00 am

Lakeview Camp and Retreat Center
2511 FM 66 - Waxahachie, TX 75167


This year instead of our usual large conference, we will be hosting a more intimate retreat.
The retreat will be held October 4-6 at the Lakeview Camp and Retreat Center in Waxahachie. The retreat will host 3 faculty members – one agent, one editor, and one art director. The cost will be $300 person which includes 5 meals and two nights at the lodge on site. Lodging will be two people per room. If you have a roommate request, please enter that person’s name in the comment section when registering.
Attendees will be divided into 3 tracks (picture book, novel, and illustrator) with only 20 people per track. That means that there are only 60 slots open. The more intimate nature of the retreat allows for each attendee to have face time with our amazing faculty.
Carter Hasegawa, editor at Candlewick Press will be the facilitator for the Picture Book Track.
Ann Rose, agent at Prospect Literary will be the facilitator for the Novel Track.
Katrina Damkoehler, Art Director with Random House will be the facilitator for the Illustrator Track. 
Instead of lectures, attendees will participate in workshops lead by faculty members. Each picture book and novel track attendee is guaranteed to have the first page of their manuscript heard by a faculty member and each illustrator is guaranteed to have a sample of their work viewed by the visiting art director.
We will open pre-registration on February 5 and go through March 31. Pre-registration requires a $100 non-refundable deposit to lock in a spot in a specific track. The 2nd payment of $100 will be due on or before June 1st and if we have available spots the 2nd round of registration will open from June 5 – July 5 but the required down payment will be $200.
The final payment of $100 will be due on or before September 1st and if we still have open spots, the third and final registration will open from Sept 5 – Oct 5 but the full payment of $300 will be required at that time. 

To make 2nd & 3rd payments, please go directly to, select “send” option at the top of the page and enter as the recipient.

Information on first pages and illustrator portfolio contests will be sent via email to all registered attendees after the 2nd round of registration. 
**Please note that when registering you will be asked to pay via PayPal. If you do not have PayPal account select the “pay with a credit card” option below the sign in section. Payment must be received before registration is complete**

Picture Book Track is SOLD OUT. Please register for the waiting list and we will contact you if a spot opens. 


Are you a member of SCBWI?

Did you know that SCBWI members always receive a discount on events?

Whether Regional events or the International Conference, all members receive a discount.

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Event Registration

General Information Required Fields*

Ticket Information

Non Member Ticket - Illustrator - $250.00
Illustrator or Author/Illustrator

Non Member Ticket - Novel Track - $250.00
Middle Grade and Young Adult

Member Ticket - Illustrator Track - $200.00

This price is only available for SCBWI members.

Illustrator or Author/Illustrator

Member Ticket - Novel Track - $200.00

This price is only available for SCBWI members.

Middle Grade and Young Adult

Waiting List -
If the track you wish to attend is full, please register for our waiting list and you will be notified if a spot becomes available. Please indicate the track you wish to attend in the comment section.

The SCBWI Anti-Harassment Policy
To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
Scroll to the bottom to read the policy.

You will then be able to click the checkbox indicating that you have read our policy.


The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.


The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.



Code of Conduct

All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

  • intimidation, stalking, or following.
  • Sustained disruption of talks or other events.
  • Inappropriate physical contact.
  • Unwelcome sexual attention.
  • Abusive verbal comments.
  • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
  • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.


Reporting Procedures

Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

  • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
  • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
  • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.


SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

If appropriate, SCBWI may report the incident to local authorities.



The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.



SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.


Sanctions for faculty, speakers, staff or board members may include any of the following:


  • warning the party involved that the particular behavior is inappropriate and must be ceased;
  • immediate removal from a particular event;
  • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • expulsion from SCBWI; and/or
  • removal from the Board of Advisors or Board of Directors, when appropriate.


Sanctions for attendees, members, and guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must be ceased;
  • immediate removal from a particular event, without refund;
  • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
  • termination of SCBWI membership, without refund; and/or
  • prohibition of future SCBWI membership.


If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.



SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.



If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.


If you have questions regarding this policy, you may send an email to Please include the words "anti-harassment policy" in the subject line.

I have read and accepted the SCBWI Anti-Harassment policy.